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Intramural Policy and Procedures - PDF
Regulations for all Intramural Sports
Team Sports Information
Individual/Dual Sports Information
The Intramural Sports Program is a program area within Recreational Sports and Fitness. Recreational Sports and Fitness is a unit of the Department of Athletics and Recreation at American University.
The Intramural Sports Programs supports the University's goal of encouraging physical fitness throughout the community. It offers quality diverse sports and recreational opportunities in order to promote healthy lifestyles, personal health and fitness, and sportsmanship.
C. Program Opportunities
The Intramural Sports Program provides an opportunity for men and women to compete against other students, graduate students, faculty/staff members and student groups representing fraternities, sororities, clubs, and residence halls. Men and women may also compete together in many coed divisions.
D. Intramural Council
1. The Intramural Council will be composed of 8 members. The member's include:
i. the Director of Intramural and Club Sports or the Director's delegate who shall serve as chairperson; and
ii. seven student members representing the participants of the Men's Women's, and Co-Rec Intramural Programs. These members should represent both undergraduate and graduate students along with Greek affiliated and non-Greek affiliated members.
2. The Council will:
i. hear all appeals from participants in the Intramural Sports Program; and
ii. assist in formulating policies and procedures for the Intramural Sports Program.
3. Applications will be accepted at the beginning of each academic semester.
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Regulations for All Intramural Sports
A. Eligibility to Participate
a. The Intramural Staff cannot assume responsibility for player eligibility but will assist team managers and individuals with eligibility questions prior to competition.
b. Students, faculty, and staff are eligible to compete in Intramural's.
c. Students enrolled must remain enrolled throughout the semester in order to be eligible for Intramural's. Leaving school will result in immediate suspension of Intramural eligibility.
d. All faculty and staff who wish to participate in Intramural's. must purchase a Recreational Sports and Fitness membership. This membership will allow the user to gain access to all Intramural activities along with all recreational facilities. Faculty or staff who separate from the university will result in immediate suspension of Intramural eligibility.
B. Participation Restrictions
The Intramural Staff will determine exceptions to participant restrictions. Appeals of any participation decision may be made to the Intramural Sports Council. All decisions made by this council regarding participation are final.
a. Individuals who fall into one of the following categories are restricted in their Intramural participation.
1. current athletic scholarship men and women
2. varsity letter winners from any four-year institution
3. current varsity athletic squad members
4. professional athletes
The restrictions are defined in the following sections
b. Two-Person Rule: No team may have more than two individuals on its roster who fall into one of the four categories listed above.
c. Varsity Letter Winners: Male or female students who have earned a varsity letter from a four-year college or university shall be ineligible to compete in the sport or associate sport in which they lettered until a full year has elapsed from when they materially participated with the team.
d. Current Athletic Scholarship Men and Women
1. Current athletic scholarship men or women shall be defined as American University students whose names appear on the official athletic scholarship list at any time during the academic year.
2. For Intramural purposes, all current athletic scholarship men and women shall be ineligible to compete in their specific sport or associate sport. Should a man or woman be removed from athletic scholarship, he or she will remain ineligible in his or her specific sport or associate sport for a complete calendar year.
3. In team sports, other than their specific sport or associate sport, athletic scholarship men and women are limited by the two-person rule.
4. Scholarship men and women must compete in the highest class offered in any sport.
5. Scholarship men and women are ineligible for the track meet and swim meet.
e. Ex-Varsity Athletes
1. Varsity letter winners who have either quit or used up all their eligibility at American University shall be ineligible for a period of one calendar year from the time they quit or use up their eligibility in their specific sport or associate sport.
a. Should a letter winner remain in school after his or her eligibility has expired, he or she will be limited by the two person rule.
2. Former varsity athletes are ineligible for the track meet and the swim meet.
f. Squad Members
1. Squad members are defined as students, who have varsity ability or potential, including students who are ineligible, walk-ons, or red-shirts whose names are submitted by the varsity coach, and/or students who competed in an intercollegiate contest.
2. Students whose names appear on an official intercollegiate varsity squad list are ineligible to compete in that sport or associate sport.
3. Squad members will be limited by the two-person rule.
4. Squad members of any sport are ineligible to compete in the track meet and the swim meet.
5. Squad members must participate in the highest level of classification offered in all divisions.
g. Professional Athletes
1. Professional athletes shall be ineligible to participate in their sport and/or associate sport. Professionals are limited by the two-person rule and are ineligible for the track meet and the swim meet. Professional athletes must compete in the highest level of competition offered in all divisions.
2. Definition of a Professional Athlete - one who receives any kind of payment, directly or indirectly, for athletics participation.
C. Sportsmanship Policy
In order to promote good sportsmanship, the Intramural Sports Program has adopted a sportsmanship policy. The Intramural staff will strictly enforce this policy. It is the responsibility of each participant to do everything possible to maintain a friendly and fun game atmosphere.
a. No player, coach or team follower shall:
1. Use foul or derogatory language, threaten, or verbally abuse any other participant, Intramural employee, or spectator before, during or after the game;
2. participate in a game for which he or she is ineligible;
3. argue or fight with the game official(s);
4. attempt to intentionally strike, push, trip, or physically assault another player, spectator, official, or Intramural staff member; and
5. mistreat the facility, equipment or supplies of American University.
6. consume or attempt to consume alcoholic beverages before, during or after an intramural contest, or attend an intramural contest inebriated.
b. Warnings and Ejection System
A warning and ejection system will be used to enforce the sportsmanship policy. Individuals or teams will be issued a warning as explained below. Two warnings will result in an ejection of an individual or forfeiture of a game. EJECTIONS MAY BE ISSUED WIHTOUT ANY WARNINGS.
Sport Specific Examples:
a. Technical foul = warning
b. Second technical foul = ejection
c. Third technical foul = forfeit
2. Flag Football
a. Unsportsmanlike conduct penalty = warning
b. Second unsportsmanlike conduct penalty = ejection
c. Third unsportsmanlike conduct penalty on one team = forfeit
3. Soccer (Indoor & Outdoor) and Volleyball
a. Yellow Card = warning
b. Second yellow card or first red card = ejection
c. Two ejections or four total cards = forfeit
a. Verbal admonishment = warning
b. Second verbal warning or first severe act = ejection
c. Two ejections on one team = forfeit
1. Any player, coach, or team follower receiving an ejection must meet with the Director of Intramural and Club Sports before participating in the next intramural contest. Penalties for ejection may include suspension and/or probation for a period of one game up to an entire academic career or life. A player may submit an appeal for his or her suspension however, that player may not participate in any Intramural contest while the appeal is in process.
2. Team captains are responsible for the conduct of their players, sidelines, and spectators. Team captains who cannot fulfill this responsibility will be issued a warning and, if necessary, an ejection.
3. Any player that is ejected from a playoff contest will automatically cause their team to forfeit and be removed from the playoffs.
4. In the case of extreme misconduct, teams and/or individuals will be referred to Judicial Affairs. Student groups may be referred to the group that oversees them.
Fighting is defined as a participant intentionally striking, pushing, slapping, punching, elbowing, tackling, or committing any other malicious act toward another person. Fighting is never permitted in Intramural's. Participants who fight will be immediately ejected and suspended from further participation until the outcome of a disciplinary action meeting with the Director of Intramural and Club Sports.
e. Major and Minor Penalties
1. Any suspension from Intramural participation for less than eight weeks is a minor penalty. Minor penalties may be appealed to the Intramural Sports Council; all its decisions are final.
2. Any suspension from Intramural participation for a period of longer than eight weeks is a major penalty. Major penalties may be appealed to the Director of Recreational Sports and Fitness following the appeal process outlined in section D.
f. Sportsmanship Ratings
1. Officials, scorekeepers, and supervisors give ratings to teams after each contest. These ratings reflect behavior before, during, and after the contest of the team and team followers.
2. In order for a team to qualify for the post-season playoffs, it must have a "B" 3.0 sportsmanship average during regular season round robin play.
3. Sportsmanship ratings are based on the following criteria:
"A" - Excellent Conduct Sportsmanship
Players cooperate fully with the officials and other team's members. The captain calmly converses with officials about rule interpretations and calls. The captain also has full control of his/her teammates (4 points).
"B" - Good Conduct and Sportsmanship
Team members verbally complain about some decisions made by the officials and/or show minor dissension. Teams receiving a team warning, an unsportsmanlike conduct penalty, a yellow card, or a technical foul will receive no higher than a B. Captain has moderate control of his/her teammates (3 points).
"C" - Below Average Conduct and Sportsmanship
Team shows verbal dissent towards officials and/or opposing team, which may or may not merit a verbal warning. Captain exhibits minor control over his/her teammates, but is in control of himself/herself. Teams receiving multiple warnings, two unsportsmanlike conduct penalties, multiple yellow cards, or multiple technical fouls will receive no higher than a C. Teams with a player ejection will receive no higher than a C (Teams receiving multiple warnings will receive no higher than a "C" rating) (2 points).
"D" - Poor Conduct and Sportsmanship
Team constantly comments to the officials and/or opposing team from the field and/or sidelines. The team captain exhibits little or no control over teammates or himself/herself (A team that has at least one ejection and multiple warnings will receive no higher than a "D" rating) (1 point).
"F" - Unacceptable Conduct and Sportsmanship
Team is completely uncooperative. Captain has no control over teammates and or himself/herself. A game being forfeited by unsportsmanlike behavior will receive an "F" rating. Any team receiving three unsportsmanlike conduct penalties, three technical fouls, or multiple red cards will forfeit that game. The captain of any team receiving an "F" rating must make an appointment with the Director of Intramural's. and Club Sports before further play will be permitted (0 points).
4. Teams have until 5pm the next day after a contest for weekday games, Monday for games on Friday, Saturday, and Sunday or one hour prior to the next contest - whichever comes first to appeal a rating to the Intramural staff. All decision made by the on-site staff member regarding weekend tournaments are final. This appeal must be made in writing.
5. Any team receiving an "F" during the regular season will be ineligible for post-season tournament play.
g. Special Contest Situations
1. A team losing by not showing for their scheduled contest will receive a "C". The winning team will receive an "A".
2. Special sportsmanship policies exist in the playoffs. Teams must receive a "C" or higher to continue. Any team rated "D" or "F" will be removed from the tournament. Any team receiving two "C" grades for sportsmanship in the playoffs will be removed from the tournament.
h. Assumed Names
1. The use of an assumed name in any manner constitutes a violation.
2. Should a player use an assumed name or be guilty of a fraudulent act, he or she may be disqualified from participating in Intramural's. for a period of up to one year. In addition, the team of which the player is a member may be disqualified from that sport.
3. Any participant found to be playing under a false name, or using another's ID card as their own will constitute a violation. The ID may be confiscated by Intramural Staff. The player may be disqualified from participating in intramurals for a period of up to one year.
Participants may also be referred to Judicial Affairs for further sanctions.
a. The appeal process exists to ensure that all ruling or disciplinary actions taken against Intramural teams or individuals are equitable. The person or council to whom a decision is appealed will review the previous decision and rule on its appropriateness given the infraction(s) or circumstances surrounding the specific case. As with any appeal, the person or council may decide to lessen the penalty, uphold the previous decision, or increase the penalty levied by the person or council.
b. Appeals of Decisions of the Intramural Staff
i. Individuals or teams wishing to appeal a decision by an on-site Intramural Staff (intramural supervisor) have until 5pm the following business day for weekday games, and Monday at 5pm for Friday, Saturday, and Sunday games, or one hour prior to their next contest in which to notify the Director of Intramural and Club Sports in writing of intent to appeal. All relevant reasons and circumstances should be noted in the appeal.
ii. This written appeal must be turned in to the Intramural Office or a meeting scheduled with the Director of Intramural and Club Sports within one working day of the original decision, or by 5 p.m. Monday if a decision from Friday, Saturday, or Sunday game is being appealed.
iii. Should a team or individual wish to appeal a decision of the Director of Intramural and Club Sports a written statement must be received at the Intramural Office within one working day. This appeal must contain relevant information as to why they believe that the decision was in error. This request will then be forwarded to the Intramural Council.
iv. In the case that the Intramural Sports Council is unavailable, the Director of Recreational Sports & Fitness will hear the appeal.
c. Appeals of Decisions by Director of Intramural and Club Sports
i. A written notice to the Director of Intramural and Club Sports of intent to appeal must be received in the Intramural Office within one working day after the decision.
ii. A hearing will be scheduled before the Intramural Sports Council. Upon hearing the case, the Intramural Sports Council will uphold, reject, or modify the decision of the Director of Intramural and Club Sports.
iii. All decisions by the Intramural Sports Council regarding game protests, eligibility questions, and minor suspensions are final.
d. Appeals of Decisions by Intramural Sports Council
i. Decisions of the Intramural Sports Council involving major penalties may be appealed to the Director of Recreational Sports and Fitness by submitting, in writing, a letter stating the intent to appeal. This letter should be addressed to the Director of Recreational Sports and Fitness and be submitted within one working day after the Intramural Sport Council's decision.
ii. Once an appeal has been received the Director of Recreational Sports and Fitness will review all pertinent information and may meet with those involved.
iii. The Director of Recreational Sports and Fitness' decision will be final.
a. Divisional Champions
T-shirts will be awarded to champions in Eagle, Clawed, Women's, and Corec for all team and individual sports. Divisional champions will have their pictures taken and posted on Intramural bulletin boards and/or the Recreational Sports and Fitness website. Individual champions only will be taken. Consolation champions will not have their pictures taken or receive t-shirts.
b. Number of T-Shirt Awards
In team sports the following maximum number of t-shirts will be awarded to each winning team: flag football (15), soccer (15), indoor soccer (15), volleyball (12), basketball (12), and softball (18).
c. Eligibility for Awards
To be eligible for a t-shirt award, a player must have played in at least half of his or her games, including playoffs. Injured players may be given special consideration. A maximum of two non-playing coaches may win a t-shirt, which will count toward maximum award. If not present to pick up their wards, winners have one month, to claim their award at the Intramural office.
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Team Sports Information
A. Team Captain's Responsibilities
a. Team captains are responsible for knowing all policies and procedures published herein, printed on Intramural entries, notices or flyers, as well as information covered in the team captains' meetings.
Team captains are responsible for checking the Intramural Website on a weekly basis to confirm game information has been recorded properly, and to verify game day and times.
c. The team captain is responsible for seeing the full names of all participants appear on the roster along with correct AU ID #'s. Team captains are responsible for signing each scorecard to attest to its accuracy with regards to final score and player participation.
d. Team captains should be familiar with the sportsmanship policy herein and should be aware that poor sportsmanship could jeopardize their team's future participation.
e. Team captains are responsible for maintaining contact with the Intramural office in regards to schedules, entries, playoffs, and rainout schedules. Schedule information will not be given out over the phone.
f. Team captains are responsible for notifying the Intramural office if their team cannot make a scheduled game. A team will not be charged a "No Show" provided the captain contacts the Intramural office at least 24 hours before a scheduled game time and between 10 a.m. and 4 p.m. M-F. For weekend games, notice must be given to the office by 4 p.m. Friday to prevent a No Show. Calling in will result in a loss.
g. Team captains will be contacted via e-mail and/or phone if there are any changes in the schedule.
B. Group Eligibility
a. A group is eligible to participate in the Intramural Sports Program if its membership is not denied to anyone on any basis prohibited by applicable law, including but not limited to race, color, national origin, sexual orientation, religion, sex, age, veteran status, or disability. By entering a team, a group agrees that it is in compliance with this policy against discrimination.
b. All teams participating in the Intramural Sports Program are subject to the approval of the Director of Intramural and Club Sports.
c. All teams names are subject to the approval of the Intramural Staff. Names deemed inappropriate for any reason will be disallowed.
C. Division Descriptions
i. This division shall consist of teams organized from eligible male or female participants who are looking for a competitive league.
ii. Any Greek organization wishing to earn points towards the championship shall enter this division.
iii. Teams will be separated based upon their classification (Greek, Housing, and Independent).
i. This division shall consist of teams organized from eligible male or female participants who are looking for a recreational league.
ii.Team's will not be separated based upon their classification and will not be eligible to earn points under the Greek championship.
iii. The Intramural staff reserves the right to move a "CLAWED" team to "EAGLE" if it is determined that the team is of higher caliber than "CLAWED". This determination may not be appealed to the Intramural Sports Council.
i. This classification is offered for certain tournaments and events. An open classification means that all teams will be grouped together and have the chance to play each other. Example: Men's teams could play Co-Rec or Women's teams. There will be no difference in rules for this type of activity.
d. Greek Organizations
i. Players wishing to compete for a Greek organization must meet the following criteria:
1. The Greek organization is registered with the Greek Life office and is registered with their national organization.
2. Members must be initiated and active, their name must appear on current membership rolls on file with Greek Life.
3. Pledges may participate with the organization if they appear on the current roster on file with Greek Life.
D. Eligibility for Playoffs
a. A person establishes eligibility for a team by both appearing on the roster and participating in a game. Should a person play for more than one Men's, Women's, or Co-Rec team within a sport, his or her eligibility will lie with the team he or she played for first. All other teams may forfeit their games due to use of an ineligible player. The first team will not forfeit games. However, the player in question shall be disqualified from all teams.
b. A player listed on a team's registration form in the roster section does not establish a person's eligibility on a team. Players are allowed to participate on a team without being listed on the registration form roster provided they meet the requirements of participating on that team.
c. "Playing" is defined as a person's name appearing on a scorecard denoting participation along with checking in on the roster.
d. In order to be eligible for the playoffs in team sports, a contestant must have played in at least one regular season contest (name must appear on scorecard) with the team he or she intends to represent.
e. A win by default (No Show) establishes a player's eligibility if the winning team show's up and properly check's in with a supervisor, making sure to include all players being approved.
f. The names on the team's roster who have played in a game are the only players eligible for playoffs. Additions to a roster for playoffs are not allowed.
E. Player Limit
a. In all team sports, the minimum number of players required before starting a contest is determined by the specific sport rules.
b. A team may have any number of players on its roster. However, for award purposes, Intramural Champion t-shirts will be awarded to only a specified number of players. See Awards section, Part II, Section E.
c. Participation is defined as competing in a match, contest, or event, or officially checking in with a supervisor and playing in that game.
F. No Shows
a. A No Show occurs when a team fails to have the required number of participants present according to the sport specific rules.
b. A No Show shall be counted as a loss for the team who fails to attend its scheduled game or match.
c. Two No Shows result in being dropped from league play; the team is ineligible for playoffs, unless it notifies the Intramural Office within one working day of its intent to remain in the league and play its remaining games.
d. Team captains have the option of rescheduling a No Show with their opponent's consent and pending facility availability and Intramural staff. A fee, equal to the cost of officials and staff, will be charged.
e. All rescheduled No Shows must be played before or during the final week of regular season play. No team will be allowed to reschedule a No Show that occurs after the last week of the regular season.
f. All games with teams that drop out of a league will become a bye for other teams in that league.
g. Should a team play one or more games and then drop out, all games played by that team will be considered byes.
Should a game be stopped due to fighting or unsportsmanlike behavior, or should a completed game be protested due to the use of ineligible player(s) and declared a loss for the winning team, then the game shall be declared a forfeit. Any team that forfeits a game is automatically banned from advancing to the playoffs.
a. During the regular season, a team or individual may protest the eligibility of an opponent at any time. Should the player be found ineligible, all appropriate games shall be forfeited.
b. During playoffs, an eligibility protest must be made either at the game or by 5 p.m. the next day - in either case, before the next scheduled game. During finals, protests concerning a player's eligibility must be made before the end of the game. In extreme cases, the Intramural Staff may rule on a team's eligibility following a final.
c. Protest Procedure During a Contest
If during a contest a disagreement should arise between players or between a player and an official concerning the rules or interpretation of rules that has a direct bearing on the outcome of the contest, the captain should make a verbal protest - which must include the word "protest" to the official in charge of the contest. The protest must be made at the time the dispute arises and before play is resumed, and an Intramural Supervisor must be present to render a decision on the protest. A protest may not be lodged"after-the-fact."
Should the decision not be acceptable to the parties involved the team may request a protest form. The Intramural Supervisor will take down all pertinent game information, and the game will resume. Following the game, the team filing the protest will be required to fill out their portion of the form. The protest will then be forwarded to the Director of Intramural and Club Sports. At this point, the procedure will then follow what is listed in the Appeals section, Part II, Section E. All protests are subject to a $25 protest fee. If the protest is upheld, the team will be refunded their fee. If the protest is denied, the team will lose their fee. Payment must be made to the Intramural office by 5pm the day following the contest, or Monday for weekend games. Failure to pay the protest fee will result in the protest being denied.
a. In team sports, a regular season contest may be rescheduled providing:
i. It is an academic conflict (proof may be required) causing the team to drop below the minimum number of required players;
ii. Both teams agree to a new date and time.
iii. A completed game change form is on file in the Intramural office two working days prior to the originally scheduled game; and
iv. The rescheduling is complete before the final week of the regular season. (No rescheduling will be done after the final day of the regular season.)
1. Should teams miss the deadline, the game may still be rescheduled, provided facilities are available and pending approval by the Intramural staff; however the cost for officials and staff will be charged to the teams.
J. Playoff Structure
a. In all Men's, Women's, and Co-Rec leagues, the top two teams plus any 3-1 third place teams will advance to a single elimination playoff. A schedule will be posted during the final week of the season.
b. Playoff's will be scheduled in one of two ways:
i. Playoff schedules will be determined at a playoff captains' meeting at or near the end of the regular season. Each captain in attendance will select the day and time of his/her team's first playoff game. Teams not in attendance will be randomly placed in the schedule after all selections have been made. This selection also determines the entire playoff schedule should the team continue to advance. Therefore, no playoff games will be rescheduled.
ii. Playoff schedules will be determined by the Intramural Office based on seeding. Teams in one league will not play another team from that league in the opening round. Games will be scheduled based on the availability of the facility. Games will only be rescheduled only upon mutual consent and for academic reasons.
c. If a team's playoff game in one sport conflicts with a regular season game in another sport, the regular season game must be rescheduled. The team with the conflict must notify the Intramural Office immediately upon realizing the conflict. The team with the conflict has one week from the time of the contest to complete the rescheduling procedure (contact opponents, completed game change form on file, etc.) for the game will be declared a No Show.
K. Tiebreaker Policy
If teams finish with identical win/loss records and it is necessary to break the tie for placement in the playoffs, the following procedures will be used, in step order, to break the ties:
a. Team(s) with a No Show would be ranked lowest to break a tie.
b. The winner of the contest during league play between two teams will be ranked higher.
c. If there is a three-way tie and the above methods have not broken the tie, then the record among the teams tied will be used to determine position, if all teams have played each other.
d. If there is still a tie, then the point differential among the teams tied will be used to determine position.
e. If a tie continues, point differential among common opponents will be used.
f. If a tie continues, points scored will be used.
g. If a tie continues, a coin toss will be used.
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Individual/Dual Sports Information
A. General Information
a. The winner of match is responsible for turning the scores by the deadline. Failure to report scores by the deadline will result in a double No Show.
b. In doubles competition when one player is classified as an "A" player, and his or her partner is in a lower classification, the team shall compete in the higher classification.
c. Except for scheduled tournaments, a contest may be played ahead of time provided that the score is turned in to the Intramural office before the match was originally scheduled to be played. Matches not completed by the scheduled deadline will result in a double No Show.
d. Players involved in the finals should notify the Intramural Office of the day and time of the final. If possible staff coverage will be provided, pictures taken, and Intramural t-shirts awarded at the final.
e. If finals are not covered by Intramural staff, individual and dual sport winners must stop by the Intramural Office within 1 month of the scheduled date of the final to receive their t-shirts and have their pictures taken. Dual winners should come in together.
B. Class A & B Competition
a. Individuals who compete in Class A should be more skilled than those entered in Class B.
b. Intramural Champions who competed in Class B are not eligible to compete in that class again in that sport. Doubles partner champions who win Class B are not eligible to compete in that class again even with a different partner or singles.
c. Participation of varsity athletes, ex-athletes, and squad members is limited to Class A. Exceptions can be appealed to the Intramural Staff. See Eligibility rules regarding participation in the same sport.
d. The Intramural Staff reserves the right to move a Class B team or individual up to Class A or higher bracket if it is determined that the team or individual is of higher caliber than Class B.
C. No Shows
Should an individual or doubles team not show up for a scheduled match, it will be considered a No Show. The team failing to show up will receive a loss and the team or individual that is present will receive a win or advance in the tournament.
a. During play, an individual or doubles team may protest the eligibility of an opponent at any time. Should the player be found ineligible, all appropriate games will be forfeited.
b. Eligibility protests must be made before the next scheduled game - either at the game or by 5 p.m. the following day at the Intramural Office. During finals, protests concerning a player's eligibility must be made before the end of the match. In extreme cases, the Intramural staff may rule on a player's eligibility following a final.
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